GMCC Seeking Photography Services for Annual Dinner

By September 24, 2018Chamber Insights

Request for Information (“RFI”) for Photography Services

Annual Dinner and Citizen of the Year Celebration

Greater Manchester Chamber of Commerce

Issued Date: September 10, 2018
Due Date: November 16, 2018
Contact: LaurenG@manchester-chamber.org

INTENT OF SERVICE

The Greater Manchester Chamber of Commerce (GMCC) is seeking a professional photography vendor to capture photos during the GMCC’s 2019 Annual Dinner and Citizen of the Year Celebration at the Manchester Downtown Hotel, Manchester, NH on Thursday, April 18, 2019. The vendor will capture images for use on all media channels including, but not limited to, the GMCC’s website, social media accounts, promotional publications and advertisements of both candid and art directed photographs. The successful vendor will ideally have experience in convention photography and/or with events of 1,000+ attendees.

PROJECT BACKGROUND/OVERVIEW

Every year, the GMCC holds an annual dinner honoring a Citizen of the Year. This tradition began in 1954 and continues today. The Citizen of the Year award recognizes an individual with outstanding leadership and citizenship in the community while demonstrating exemplary vision, civic pride and commitment to the betterment of society.

The GMCC will use these images as needed, primarily for GMCC related materials including print, web, and social media. The photos will also be provided to media outlets, the Citizen of the Year honoree, and all sponsors of the 2019 program.

EVENT/ATTENDEE PROFILE

Expected Total Event Attendance: 1,000

Signature Programs: VIP Reception, Cocktail Reception, Dinner/Program, Dessert Reception

SCOPE OF WORK

Images will highlight all aspects of the Annual Dinner and COY Celebration: Attendees and speakers at VIP Reception, attendees and activities at Cocktail Reception, Speakers during Dinner and Program, COY at table, COY Speaking, COY toast and award presentation, COY family and group photos after program, GMCC Staff photos, Attendees at Dessert reception. Detail shots such as: Printed sponsor signage, table settings, full-room shots, etc. Variety of candid, group and directed shots required.

Estimated Hours: 5 hours + editing

PHOTO REQUIREMENTS

GMCC will receive all edited, hi-res format files. GMCC retains the right to alter any final images to meet specific needs of size, resolution or crop ratio as required my specific applications and uses.

The selected vendor will not add or embed photos with branding captions or watermark signature on image files provided to GMCC.

Deliverables

  • Full resolution digital images with full usage rights and ownership within 7 days of event end
  • All sponsored events signage and table setting materials should be captured with sponsor logos

EVALUATION/SELECTION

This RFI is NOT a request for a proposal, bid or quotation. The RFI does not obligate the Greater Manchester Chamber of Commerce to any particular vendor or dollar amount. Rather, the RFI’s are simply to gather information regarding the services available in order to create a pool of potential contractors.

SPECS FOR RESPONSE

Fill out GMCC RFI Form, below:

  • *We recommend you draft and save in a .doc and then copy and paste here.
  • Drop files here or